Modern work arrangements require collaboration within a team, either physically or virtually. Digital innovations have given rise to several options to help companies meet with team members or their clients and customers through video conferencing tools. These tools are easy to install and user-friendly, helping businesses of all sizes.
Importance of Video Conferencing Tools in Business
Video conferencing tools have become essential in every business setting. Unlike a phone call, a video conferencing call helps people meet via a video feed, giving them a feeling of being in the same room. These tools can be accessible from various devices, including laptops, smartphones, and tablets.
Video conferencing tools give total control of the meeting to the hosts. The hosts can decide who can be on video, who can talk, and who can share their screen. It is an excellent tool for having an in-house meeting or a meeting with your clients without traveling outside the office. It is feasible and cost-effective, which helps businesses in the long run.
How to Choose the Best Video Conferencing Tool
ØVideo conferencing needs
The primary concern while selecting a video conferencing tool is to understand your business needs. Make a decision whether you will use the tool for an in-house meeting or with clients. It will help you decide further to choose between less or advanced features. Your needs will help you narrow your choices.
ØCompare video quality
While selecting a tool, have a look at its video quality before confirming anything. Consider prioritizing those platforms that offer high-definition quality in your decision-making process. If the video quality is poor, it will be a waste of your budget and may also hold a bad reputation in front of your clients and customers.
ØDevices compatibility
It is essential to ensure that you select a video conferencing tool that is compatible with most electronic devices. You cannot predict which device your client or customer will be using. Hence, it is better to choose a tool that helps in connecting seamlessly with the participants through all kinds of devices.
ØPricing structure
Select a few video conferencing tools and then weigh their pricing structures to make a final decision. Compare the costs of the tools and check your budget along with the features your business requires. Once you find a match, zero it down to that tool and make a purchase.
ØProduct demo or free trial
Several video conferencing tools in the market offer a demo or free trial before purchasing them. This is the best way to make your decision while getting a hands-on experience with the tool with all its features. Always try out the demo or free trial to select what kind of video conferencing tool will be the best for your business.
Some Video Conferencing Tools
uO-Connect
This is the latest AI-powered video conferencing tool that is perfect for webinars and web conferences. It has some attractive features, including a prompter, emoji reactions, and a ticker below for any critical information during the call. Its audio transcription helps non-native users to understand the meeting in real time. Its 14-day free trial allows any business to check out its unique features.
uZoom
This tool offers good-quality video with background noise suppression for the participants. You can also share your screen during the meeting and even record it to send the meeting to the participants who were unable to attend it. However, there is no file sharing outside the meeting, and the files saved during the meeting will not be saved anywhere for later viewing.
uGoogle Meet
This tool integrates with other apps and offers unlimited Google Drive storage. It is a helpful tool for hearing-impaired participants and non-native speakers as it offers a speech-to-text real-time captioning feature. However, the free version does not provide the record feature to save your meetings. It is also not a good option if you want to hold a meeting for more than 250 participants.
uJiminny
This tool is suitable mainly for client-facing purposes with some fantastic features. With its recording feature, you can automatically input data from your recordings into your CRM, reducing the time-consuming task of manual note-taking. However, some of the features will be unnecessary for your in-house team if you are not using the tool for your customer.
uSkype
This is a free tool and is useful for calling people around the world with up to 50 participants at once. However, there are some audio issues with this tool. The calls from Skype occur over the internet, and there is a high probability of the data being intercepted. Therefore, it is a less secure option than the others on the list.
Takeaway
The business landscape is transforming across the globe at a fast pace. It is vital to keep up with the trends and adopt innovative technologies in order to stay ahead of the competition. Office spaces are evolving, and businesses must help facilitate remote meetings and virtual communication.
O-Connect is proving helpful in assisting businesses of all sizes to collaborate with their team members and customers through webinars and conferences. Its various unique features are suitable for every industry. Join ONPASSIVE Ecosystem and avail all the offers while accessing amazing AI-powered tools.
For more details, visit www.onpassive.com.
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